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AmpRoy
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Last updated: [Effective Date]

Privacy Policy

  1. Who we are. Amp Music, LLC operates AmpRoy. This Privacy Policy explains how we collect, use, and share personal information through our website and client portal. Contact: [privacy email], [Mailing Address].
  2. Information we collect.
    • Account and contact information: name, email, phone, mailing address, company, and role.
    • Professional identifiers: PRO affiliation, IPI/CAE numbers, publisher entity names, and song metadata such as titles, ISWCs, ISRCs, and writer splits.
    • Financial information: royalty earnings, statement data, advances, adjustments, payment history, and payment preferences. Tax identification numbers are collected only through tax forms and stored in restricted storage.
    • Documents: agreements, split sheets, tax forms, and statements you or your administrator upload.
    • Usage and device information: log-in times, pages viewed, IP address, browser type, and device information, collected through essential cookies and server logs.
    • Inquiries: information you submit through the Request Access or contact forms.
  3. How we use information. To provide and secure the Service; process statements and calculate balances; issue payments and tax reporting; communicate with you about statements, payments, and your account; respond to requests; prevent fraud and maintain audit records; comply with legal obligations; and improve the Service using aggregated information.
  4. AI processing. Statement documents may be processed by an AI service provider to extract line-item data. That provider processes the data on our behalf only to perform extraction and is not permitted to use it to train its models. We do not sell your data or use it to train AI models. [Confirm provider and contractual terms before launch.]
  5. How we share information. We do not sell or rent personal information. We share it only: with service providers that host, store, process, or email for us under confidentiality obligations; with authorized users of your client account; with payment and accounting providers to issue payments; with collection societies or publishers when needed to register works or resolve claims on your behalf, as permitted by your Underlying Agreement; when required by law or to protect rights and safety; and in connection with a merger, acquisition, or sale of assets, subject to this Policy.
  6. Cookies. We use essential cookies required for sign-in and security. If we add analytics cookies, we will update this Policy and offer controls where required.
  7. Retention. We keep financial and statement records for as long as your account is active and for at least [7] years afterward to meet accounting, tax, and audit obligations. Other information is deleted or anonymized when no longer needed.
  8. Security. We use encryption in transit and at rest, database-level access controls, multi-factor authentication for administrators, private file storage, and audit logging. No system is perfectly secure, and we will notify affected users of a breach as required by law.
  9. Your choices and rights. You can review and update your profile in the portal. Depending on where you live, you may have rights to access, correct, delete, or port your personal information, or to object to or limit certain processing. Some records must be retained for legal or accounting reasons. To make a request, email [privacy email]. We will verify your identity and respond within the time required by law.
  10. California residents. We do not sell or share personal information for cross-context behavioral advertising. California residents may exercise rights under the CCPA/CPRA by contacting [privacy email]. We will not discriminate against you for exercising these rights.
  11. International users. The Service is operated in the United States, and information may be processed there. Where required, we rely on appropriate safeguards for international transfers.
  12. Children. The Service is not directed to children under 18 and we do not knowingly collect their personal information. If a minor is a songwriter client, the account is managed by a parent, guardian, or authorized representative.
  13. Changes. We will post updates here and notify account holders of material changes.
  14. Contact. Amp Music, LLC, [Mailing Address], [privacy email].